You answer for every document in the file. We make every one of them defensible.
Notarisation, apostille, consular legalisation and certified translation for CBI, RBI and Golden Visa applications — run remotely across 25+ countries, under your brand if you want it, with a record of who obtained each document, from which authority, and when.
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For citizenship & residency firms
- Police certificateNotarisation
- Conduct certificateApostille
- HIV testConsular legalisation
- Medical certificateCertified translation
- Bank referenceNotarisation
Documents delivered for
Programmes we prepare documents for
We are a document services supplier. We are not a licensed agent, promoter or sub-agent of any programme, and we do not represent any government.
How applicant data is handled
The real risk
Applications do not fail on the investment. They fail on the paperwork behind it.
In the Eastern Caribbean the licensed agent is the submitter of record. The regional regulatory agreement enacted in 2025 makes furnishing a materially false or misleading document an offence committed knowingly OR recklessly — with the licence, not just a fee, on the line. Three things put a file there.
A document nobody can vouch for
The client sends a scan. It goes into the file. If it later proves altered, the question the regulator asks is not who forged it — it is what you did to verify it before you submitted it.
The wrong authentication chain
Apostille where legalisation was required, a notary's certificate without the apostille, or documents apostilled in a bundle where the receiving mission accepts them only individually.
A validity window that closed
Police certificates and bank references age out while the rest of the file is still being assembled. A five-applicant family multiplies every window by five.
Malta's agency handbook names the mechanism precisely: an incomplete-application report can be triggered by "documents missing authentication/certification", and the agency's own 120–150 day window explicitly excludes any time spent on agent interventions.
Chain of custody
Every document arrives with its own evidence attached
This is the part of the service that is actually being bought. Not speed — provenance. For every document in every file we record and hand you the same five facts.
- 01
Source
Which issuing authority produced it, in which jurisdiction, and under which reference — not "the client sent it".
- 02
Verification
Where the issuing authority runs a public register — several apostille authorities do — we check the document against it, so the record reads confirmed rather than obtained.
- 03
Date
Date of issue and the validity window that applies to the programme you are filing to, so expiry is scheduled rather than discovered.
- 04
Authentication route
The exact chain applied — notary, apostille or the full consular sequence — with the competent authority named at each step.
- 05
Handling
Who touched the original, where it physically travelled, and against which tracking reference.
- 06
Retention
Where the record is stored, under whose access control, and for how long — set to the retention floor your programme requires, not ours.
The Eastern Caribbean regulatory agreement sets its own technical standard for the regional applicant database — encryption in transit and at rest, multi-factor access control, continuous monitoring, and access that is logged and auditable. We hold our own handling to that same bar rather than to a marketing claim.
Applicant data
An RCBI file is not ordinary personal data. It is the hardest category there is.
A single application stacks criminal-conviction data, health data and source-of-wealth material on a client who is frequently a politically exposed person. Under the GDPR that combination has no easy consent route, and your own regulator, your professional body and your client's counsel will all test it separately.
Criminal records sit under Article 10
Police conduct certificates are conviction data. Article 10 has no consent gateway of the kind Article 9 offers — processing has to rest on a lawful basis with real safeguards, not a tick-box.
Every notary and translator is a sub-processor
Article 28(2) means a distributed supply chain has to be disclosed, not assumed. We name ours, and you get an objection right rather than a surprise.
Deletion is not always the safe answer
The Eastern Caribbean framework sets a fifteen-year retention floor for due-diligence records. A vendor promising to erase everything after ninety days is failing your compliance review, not passing it.
Written terms, audit rights, named contact
A data processing agreement with the Article 28(3) terms including audit and inspection, a disclosed sub-processor list, a stated breach-notification clock, and a named security contact who answers.
Two ways to run it
Assembling it yourself vs. running it through one supplier
Doing it yourself
With Wisenotary
A new local notary in every jurisdiction the client has lived in
One supplier across every jurisdiction in the file
The authentication chain worked out per document, per programme
The chain determined up front for the specific programme you are filing to
"The client sent it" is the whole provenance record
Source, date, route, handling and retention recorded per document
Validity windows tracked in a spreadsheet, if at all
Windows scheduled across the whole family so the first document does not expire before the last arrives
Six subcontractors and no disclosed sub-processor list
A named sub-processor list you can hand to a compliance officer
Originals in transit with no custody record
Remote handling, tracked movement, scans released as soon as each step completes
You are the coordinator
You are the adviser — the document layer is ours
What we close
Four services, one file
Every document in an RCBI application takes the same route: it is executed or certified, then authenticated, then translated into a form the receiving authority accepts. We run all three steps, so no link is anyone else's problem.
Notarisation
Certified true copies and executed instruments, with the certifier's full name, capacity, address and contact details set out the way the receiving programme prescribes.
Passport copies · Powers of attorney · Affidavits and sworn statements · Declarations of support for adult dependants
Apostille
Applied to the right instrument at the right authority. The competent authority is frequently not the foreign ministry — several jurisdictions split it across six or more bodies by document type.
Birth and marriage records · Police certificates · Diplomas · Corporate filings · Notarial certificates
Consular legalisation
The full sequence where no apostille route exists: certification, foreign-ministry authentication, destination embassy, and the destination ministry on arrival.
Anything destined for the UAE, Qatar, Kuwait, Egypt, Nigeria and other non-Convention states
Certified translation
Matched to what the receiving authority actually accepts — court-accredited or sworn translator, notarised translator's declaration, or a translation company where no accredited translators exist in that country. Certification format is chosen per destination, not per convenience.
Every document not already in the programme's working language — including, where required, the apostille itself
Apostille or consular chain — the answer is per country pair, not per country
This is where files are lost, and it is the single most misunderstood part of the process. Three things decide the route, and only the first is common knowledge.
- 01
Whether both states are parties — and whether either objected
A state may object to another's accession, and the Convention then does not apply between those two. Both ends look "Hague" on a map and the full consular chain still applies. India objected to China's accession; Germany, Austria and Czechia objected to Viet Nam's; Germany objected to Rwanda's. Nobody checks this.
- 02
Whether the destination adds steps after the apostille
Oman's accession is limited to civil public documents — commercial and customs documents are carved out entirely, so an apostille on them is worthless. Several destinations require the translation to be produced locally by a registered translator, which cannot be done in the country of origin.
- 03
When the route changes
China joined in November 2023 and Canada in January 2024, which retired two consular chains. Viet Nam's route opens in September 2026 and Thailand's in February 2027 — before those dates the old chain still applies. The UAE has never acceded, and an apostille alone has no standing there.
The UAE chain, in full
The most expensive chain in the market, and the one most often quoted wrong. There is no apostille route to the UAE. A document from Kyiv, Warsaw, Almaty or London runs: certification at origin → foreign-ministry authentication or apostille in the issuing state → the UAE mission in that country → the UAE ministry on arrival. The Arabic translation is then produced by a translator on the UAE Ministry of Justice register — which means it is produced in the UAE, after the chain completes, not before it starts. UAE missions also reject documents apostilled as a bundle; each must be apostilled individually.
Validity windows
The file expires while you are still assembling it
This is the arithmetic that breaks multi-applicant families. Windows are short, they differ per programme, and the residence test that decides how many police certificates you need is different in almost every one. We schedule the collection order backwards from your filing date across the whole family.
| Document | Window | Where the rule comes from |
|---|---|---|
| Police certificate | Under 3 months at lodgement | Antigua & Barbuda application form |
| Police certificate | Issued within 3 months | Dominica CBIU application guidance |
| Conduct certificate | Original required; issued in the 6 months preceding application | Malta agency handbook (naturalisation route) |
| HIV test | Within 3 months of the medical examination | Grenada prescribed medical form |
| Medical certificate | No more than 3 months old | Dominica CBIU application guidance |
| Bank reference | Not older than 3 months | Antigua & Barbuda application form |
| Professional reference | Not older than 6 months | Antigua & Barbuda application form |
| Proof of residential address | Two originals, not older than 3 months | Antigua & Barbuda application form |
| Photographs | Taken within the past 6 months | Antigua & Barbuda application form |
And the residence test is different in every programme
Malta
Every country of at least 6 months' cumulative residence in the last 10 years, applicants aged 16 and over
Antigua & Barbuda
Every country lived in for 6 consecutive months or longer since the age of 18
Grenada
Every country of more than one year's residence, plus countries of citizenship
Dominica
Country of birth, current country of residence, and any country of more than 6 months' residence in the last 10 years
A file built to one programme's test fails another's. Rules cited from the programmes' own published forms and handbooks; they change, and we re-check them per file rather than per year.
Coverage
Where we run the chain
Grouped by programme family. Select a group to see the authentication route and translation requirement we work to.
| Programme | Authentication route | Translation |
|---|---|---|
| Antigua & Barbuda | Apostille; government validation where the origin state is not a Convention party | Court-accredited translator, government agency or international organisation; a professional translation company where no accredited translators exist |
| Dominica | Apostille or legalisation, applied to certified colour copies | English; certification format confirmed per file with the local agent |
| Grenada | Notarisation first, then apostille on the notary's certificate — or government validation of that certificate for non-Convention states | Statutorily defined: a translator accredited to a court, government agency or international organisation; a translation company only where no accredited translators exist in that country |
| St Kitts & Nevis | Apostille; operates an apostille e-Register for verification | English |
| Saint Lucia | Apostille or legalisation | English — the original-language document must be filed alongside the authenticated translation, not replaced by it |
Three failures that look like nothing until the file comes back
Objection pairs
Both states are Convention parties and the apostille still does not apply between them, because one objected to the other's accession. We check the pair, not the country.
Carve-outs
Oman's accession covers civil public documents only; commercial and customs documents are excluded. An apostille on a company extract for Oman is a wasted step.
Electronic apostilles
Genuinely available from a short list of authorities and accepted by a shorter one. No Caribbean unit, and no Gulf destination, is on record accepting one. We use the electronic route only where the receiving authority does.
Routes reflect the programmes' own published requirements and the Convention status table as checked per file. Turnaround times are quoted per file against your programme and origin countries, not published as an average.
How it works
Four steps, and you can see all of them
- 01
Send the file
The applicant list and the documents already in hand, through the partner cabinet. Families and portfolios go in as one submission, not one per person.
- 02
We build the route
We determine the authentication chain and translation format for the specific programme and the specific origin countries — including the country-pair checks that decide whether an apostille applies at all.
- 03
Execution with a record
Each document is obtained, authenticated and translated, and arrives with its source, date, route, handling and retention recorded. Scans release as each step completes.
- 04
Delivery
Originals to wherever the file is being lodged, with tracking. You get status without asking for it.
Scale
Built for the family of five, and the portfolio of two hundred
Most firms in this industry run under ten people. The document arithmetic does not scale with the headcount, and hiring for a seasonal spike is how practices break.
One submission per family
Five applicants, five sets of civil-status records, five police-certificate maps — filed as one job with one due date, not five parallel threads.
Portfolio-wide window scheduling
Collection order sequenced backwards from each filing date, across every open file, so nothing ages out in the queue.
A manager who knows your programmes
One named contact who already knows which units you file to and what each one rejects. Escalation path in writing.
Consolidated billing
One invoice across offices and files, itemised per document so you can rebill your own client cleanly.
Status without asking
Every document's current step visible in the cabinet, so an account manager can answer a client the moment they ask.
How we work together
Four ways in
Start where your volume is today. Partners move between these as the practice grows.
Per file
Firms with a live file now
Send one application. We build the route, run the chain, and hand back the documents with their provenance recorded.
- Partner rates by volume
- Route built per programme
- Status visible throughout
Retained capacity
Multi-office firms and portfolios
Reserved throughput for an agreed monthly file count, with one manager who knows your programmes and a single consolidated invoice.
- Dedicated partner manager
- Consolidated billing
- Validity windows scheduled across the whole portfolio
White label
Portals and firms with no back office
The document layer under your brand and your margin, with a written boundary: we supply document services to you, and never promote, refer or facilitate applications.
- Your brand throughout
- Written scope boundary
- Disclosed sub-processor list you can pass on
Ambassador
Consultants and referrers
For portals and advisers who introduce clients rather than process files. Tiered monthly membership with a share of every order your network places.
- Three tiers
- Revenue share on network orders
- No document handling required
Scope boundary
We are your supplier. We are never your sub-agent.
This matters more than it sounds. Caribbean frameworks license agents, promoters, due-diligence providers, developers and escrow agents — and define a sub-agent as anyone engaged in the promotion, referral or facilitation of an application. A supplier that drifts across that line has to be licensed, and contaminates the licence of the firm that engaged it.
- We supply document services to your firm. We do not promote, refer or facilitate applications.
- We do not advise on migration law, programme selection or eligibility, and nothing we produce is legal advice.
- We never contact your client except where you instruct it in writing, and never under our own name where you have engaged us white label.
- We make no representation about the outcome, timing or approval of any application by any authority.
It is written into the engagement, not just stated here — so it survives your compliance review rather than your account manager's memory.
Proof
What we can show you, and what we will not invent
We have not published a citizenship case study, because we will not describe a client file we cannot evidence. What we can show is the operating record behind the same four services — apostille, legalisation, notarisation and certified translation — delivered for corporate and private clients across 25+ countries, and reviewed publicly.
A worked route, as an illustration of method
A Ukrainian birth record needed in the UAE: the competent authority is the Ministry of Justice rather than the foreign ministry, so the apostille is obtained there; the document then goes to the UAE mission in Kyiv, and to the UAE ministry on arrival; the Arabic translation is produced afterwards, in the UAE, by a translator on the Ministry of Justice register. Four links, three of which the market routinely gets wrong. This is a method illustration, not a client engagement.
Questions
What partners ask before signing
Yes, and it is the largest part of what we do. Neither is a party to the Apostille Convention, so both need the full sequence: certification at origin, foreign-ministry authentication or apostille in the issuing state, the destination mission, and the destination ministry on arrival. For the UAE, the Arabic translation is then produced locally by a translator on the Ministry of Justice register — it cannot be produced in the origin country. We run the whole sequence rather than handing you back a half-finished document.
Start here
Send us one file and judge us on it
Tell us the programme, the origin countries and roughly how many files a month you run. We will come back with the routes, the certification formats and the partner rates for exactly that shape of work.
Or reach us directly